Listserv Outlook / Gmail Rules

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Q: How to create a rule in Outlook to organize listserv messages 
 

A: In Outlook, create a new folder for Listserv Messages:

Right click on Mailbox
Select New Folder


Name the Folder
Hit OK


Create a rule to move your messages:

Click on Tools
Rules and Alerts


Choose New Rule


Select a rule where it will look for a specific word in the subject line and will move it to a folder.


Click on specific words in the Step 2 section

Type in [ ] with the abbreviation of the listserv group you are a part of
Hit Add

NOTE: You can find the abbreviation for your listserv group in the subject line of a message you have received.
[ECMLS] = ElderCounsel Members Listserv
[ECEL] = ElderCounsel Public Listserv


Click on specified in the Step 2 section

Select the folder you had previously created for your listserv messages
Hit OK
Finish


To clean up your inbox, you will want to manually run the rule you just created.

Click on Run Rule Now
Mark the rule you just created
Make sure the Run in folder is on Inbox

Hit Run Now




Your listserv messages should all be moved to your new listserv folder, to review at your convenience. 




Q: How to create a filter in Gmail to organize listserv messages
 

A: In Gmail, click on "Create a filter":



In the 'Has the words' field, type the abbreviation of the listserv group you are part of.

Note: You can find the abbreviation for your listserv group in the subject line
of the message you have received.
[ECMLS] = ElderCounsel Members Listserv
[ECEL] = ElderCounsel Public Listserv


If you are part of both the member listserv and the public listserv, you can enter both abbreviations, separated by the word 'OR'


Click 'Next Step'

Next you will check the box that says 'Apply the label' and select 'New label'. 



Name the label (Example: ElderCounsel Listserv) and click 'Create'.



Click 'Create Filter' which activates this rule.





Q: How to create a filter in Thunderbird to organize listserv messages
 

A: In Thunderbird, create a new folder for Listserv Messages:

Right click on Inbox
Select New Folder
Name the folder
Hit Create Folder

Next click on Tools -> Message Filters

Select an your email address from the "Filters for" pulldown list at the top of the screen. 



Click on New... to open the message filter configuration screen. 

Enter a name for the filter in the "Filter name:" field (e.g. ElderCounsel listserv). In the field after "Subject" and "contains", type the abbreviation of the listserv group you are part of.

Note: You can find the abbreviation for your listserv group in the subject line
of the message you have received.
[ECMLS] = ElderCounsel Members Listserv
[ECEL] = ElderCounsel Public Listserv


If you are part of both the member listserv and the public listserv, you can click on the "+" button to add a second line. Click on the "Match any of the following" radio button.

In the "Perform these actions" section, select the folder you had previously created for your listserv messages.

Hit OK

To clean up your inbox, you will want to manually run the filter you just created.  Select the filter you just created.  Make sure the 'Run selected filter(s) on" is set to "Inbox" and click "Run Now".